Administrative Assistants

Mid-Senior Level
Ottawa
Full-time
, Remote Friendly

Job Description

REF #001

Tasks will include:

  • Use of MS Office Suite (MS Word, Excel, Outlook and PowerPoint)
  • Administrative support to 2 sub-sections.
  • Prepare documentation and correspondence to support administrative functions such as HR, finance and daily administrative tasks.
  • Track HR documentation and assist with financial reports and returns. 
  • Support the production of briefings and related materials under the direction of the 2IC (2nd in command) and Section Head.
  • Perform document and file management functions, which will include: e-filing. Must become familiar with filing systems and databases used within the Directorate. 
  • Support the tracking of monthly and yearly budgets. Prepare budget returns as necessary under the 2IC and Section Head.
  • Enter and process data in databases and spreadsheets using provided formats and processes.

Qualifications

  • Experience required using MS Office (Word, Excel, Access, PowerPoint, and Outlook)
  • Must have a Secondary School Diploma.
  • Experience providing administrative assistance such as: build pass preparation, filing and project documentation control.
  • Experience processing travel (including car rentals, accommodations, and flight bookings)
  • Experience tracking project expenses such as travel claims, travel budgets and verification of invoices.
  • Experience performing accounting functions such as time tracking, timesheet verification, report generation and database updating.
  • Experience as an Administrative Support (within a Defence organization) would be considered a strong asset. 
  • Must have at least 1 year of experience in the preparation of concept documents, system specifications, and tech proposals in the field of Info Technology/Info Management or Engineering.
  • Experience preparing presentations, liaising with stakeholders about administration and experience providing advice and guidance on administration issues to support the decision making of senior management.

Additional Information

  • 2 Administrative Assistant positions are open. 
  • Will be required to hold a valid Enhanced Reliability security clearance (with PSPC) to start and a Controlled Goods Certificate. We can initiate both but ideal candidate will at hold a valid government clearance.
  • Must also be eligible to apply for a Secret level security clearance.
  • Candidates must be available to work both on-site/remotely. 

ADGA commits to putting diversity into action to build a stronger, more representative team and help our customers and communities thrive. We are a proudly Canadian company, striving to further diversity, equity, and inclusion in the workplace and provide every individual with the opportunities and resources to help them reach their full potential.

ADGA s'engage à mettre la diversité en action pour bâtir une équipe plus forte et plus représentative et aider nos clients et nos communautés à prospérer. Nous sommes une entreprise fièrement canadienne. Nous nous engageons pour promouvoir la diversité, l'équité et l'inclusion dans le milieu de travail et d'offrir à chaque personne les possibilités et les ressources qui lui permettront de réaliser son plein potentiel.

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